5 Reasons Why Facilities Management is Important

Facility Services

Do you find it difficult to manage with the pantry? Is your office becoming messier after the work hours? Are you looking for more reliable services for your office? The workplace should be clean and managed without any clumsiness in the milieu. According to the studies, it has been proved that productivity increases when the surroundings of your office are clean and comfortable. The comfort you provide to your employees, the more easily they can work. Facility management process includes identifying the facilities, development of the facility management plan, implementation of the operations and plan, collecting new information and responding, analyzing the performance with performing needed complementary actions. Apart from this, services are housekeeping, pantry management, cleaning services, deep cleaning, and maintenance services are also a part of the facility management. This blog features top 5 Reasons Why Facilities Management is Important.

Why do you need facility management?

Overseeing workplaces provides facility managers with a wealth of information about opportunities and inefficiencies. Take look at the most important advantages of efficient facilities management and how they help a workplace run at peak efficiency.

Importance of Facilities Management

Facilities management is an essential component of running a successful organization. As a result, when you incorporate a facilities manager into the day-to-day operations of your company, they will be required to:

Strategic Planning
Strategic planning gives your company a clear direction and allows you to track your progress over time. A facilities manager will assist you in defining long-term and short-term objectives, such as cost reduction and increased productivity, and will assist you in meeting these objectives.

Strategic planning will help you get from where you are to where you want to go. As a result, strategic planning is critical to your company’s successful and manageable expansion.

Managing all the operations

Facilities managers are likely to be involved in the day-to-day operations of your firm as well as strategic planning for the future.

Roles of a facility manager includes:

  • Ordering stock and managing them
  • Ensuring that all facilities are in compliance with the legislation and guidance.
  • Planning, directing and coordinating central services such as reception, mail, cleaning, and waste disposal and recycling.
  • Keeping employees safe.

Furthermore, facilities managers will organize, coordinate, and manage office space, as well as oversee contractors and arrange any disruptions to minimize the impact on office operations. A good facilities manager will boost your company’s overall operational efficiency. They will give your staff the tools they need to do their jobs properly and will make your company’s day-to-day operations function smoothly.

Putting Health and Safety Procedures in Place and Enforcing Them

Your company must have processes in place to keep all workers, visitors, and members of the general public safe. Typically, your facilities manager will be in charge of this process. They will conduct risk assessments as well as implement and enforce health and safety practices to limit the risks of workplace hazards.

They will also handle any on-site emergencies and will keep an eye on your processes to ensure they are constantly up to date. As a result, they will assist your company in complying with health and safety requirements.

Different services under facility management:

We will see different services under facility management that are needed in any organization.

Housekeeping Services

There are many things in housekeeping like disposing of rubbish, cleaning dirty surfaces, dusting, and vacuuming. Providing that employees work in neat and clean surroundings, and providing them with necessary services to boost efficiency. Housekeeping plays an important role in the office. When you have a large organization with multiple departments, you need a team of workers to handle entire facilities. So in order to manage with that you should consider outsourcing to a facility management company to provide you with the best personnel to provide clean and hygienic environment.

Pantry Management 

Pantry is a big issue whether you have a large organization or a medium one. Your employees won’t be satisfied if they don’t get better facilities. So, a neat and hygienic space is needed in the pantry. Apart from this, if there is a cafeteria then all the required stock needs to be bought and managed on a monthly basis. This is a large responsibility that a facility management company can efficiently handle.

Cleaning Services

Hygiene is the most important thing which has to be taken care of from toilets to pantry to the desk of the employees. There are dedicated workers needed for cleaning entire work space if the organization is big. Dusting, mopping, everything should be managed before the employees enter the organization. So for a cleaner and brighter office space, you need to have an organized facility manager or outsource a facility management company who can help you out with these challenges.

Maintenance and Repair of the Building and Premises

Facilities managers are typically in charge of organizing your building’s security, upkeep, and repairs. This safeguards employees and their belongings, prevents unauthorized access, and guarantees that your building complies with regulatory standards.

Facilities managers are responsible for overseeing the entire site or a specific section of it, assessing its state, determining whether repairs are required, and ensuring that any repairs are carried out with periodic check. They are also in charge of garbage disposal and management. Many employees take their workplace cleanliness for granted, but without a facilities manager to oversee the process, hygiene standards may deteriorate

Benefits of facility management

Here we will see the five benefits of facilities management in an organization that ensures stability and growth in an organization.

1. Tracking of the Assets and  Management
Keeping track of assets and budgets using spreadsheets is about as complicated as it gets.

Consider calculating the annual cost of a copy machine. Before current Integrated Workplace Management Systems (IWMS) or Enterprise Asset Management (EAM) platforms, here’s how you would have figured it out:

  • Examine annual maintenance logs.
  • Contrast maintenance logs with invoicing.
  • Examine copier supply purchase orders

In this example, three distinct spreadsheets or document archives must be searched through in order to estimate the annual operational cost of a single item.

There is a better method now. Top-down asset management is efficient and simple when using an IWMS or EAM platform. Repairs, maintenance, supplies, and other costs are assigned to a cost center. No matter what is being measured, the system gives quick insight. A facility management company tracks down the task of asset management with periodic checks and assessment.

2. Better Optimization of the Space
Through the implementation of the facility management services you can better utilize your space. Imagine having a compact space in which things become messy and dirty. So you should consider outsourcing the facility management to get all the resources in their place. Sometimes, it might be difficult to manage a large space with limited in house resources.

The physical workplace is your most expensive single overhead expense. Increasing the value of your facilities can be the difference between their being a cost center and a competitive advantage.

3. System of Record
The needs of your facilities change with time, making a record-keeping system critical to recognizing and satisfying these expectations. One of the primary advantages of facility management systems is the ability to track historical costs, trends, and changes over time. Consider a handful of the hundreds of data points that a facility manager must monitor:

  • Growth in space occupancy through time.
  • Locations of employees or assigned workstations.
  • Costs of assets and life cycles.
  • Costs of utilities.
  • Building maintenance and capital improvement expenses.

This tiny amount of data illustrates the ebb and flow of a workplace’s demands as well as the needs of the people who work there. Understanding change over time aids in budgeting, productivity analysis, and real estate forecasts. Data that is well-managed is at the heart of accurately anticipating effective facility management.

4. Cost Analysis
Everything in the workplace is governed by cost. Knowing how much something costs or what recurrent expenditures your firm confronts is crucial, but these quantities are insignificant in comparison to the total cost of running a business. Facilities management research provides a clear picture of the true costs of maintaining your business operational.

Understanding and assessing diverse workplace costs is the foundation of sound company planning. You’ll know how much you spend on utilities each year. When the time comes to purchase a bigger workplace, you’ll be able to budget for the costs of growth. You’ll also understand how to appropriately budget for things like IT support for the entire year.

5. Integration
Your workplace is becoming more intelligent. The advantages of integrated facilities management help to support an expanding workplace Internet of Things (IoT). Investing in and controlling linked devices leads to improved facility management and decision-making.

The Internet of Things (IoT) in the office is a rapidly increasing section of facilities management. It also makes the tasks of facility managers easier in many ways. Take, for example, an occupancy sensor. Installing one in each conference room can immediately indicate whether or not the room is occupied. Sensors give information without the need for human involvement. This is true for the majority of integrated, automated technologies…but only if they are properly integrated and maintained. Facility managers are critical to making the most of the Internet of Things.

Each of these advantages leads to a well-run, efficient, and productive workplace. Business executives have a better understanding of their most essential asset: the workplace, thanks to proactive facilities management. With that understanding brings the capacity to make better decisions about how to improve it. A good facility management company can fulfill all the needs related to the requirements of facility management from scratch. If you are looking for a facility management company in Delhi (NCR) why not go for 360 Facility Services not just serves in the capital but also caters to diverse places in North India with great affordable budgets.


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